Salt Lake City, Utah 84101
(801) 575-8430
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Document Control Policy
Scope: This document is intended to define the procedure to control the following documents used in the course of business at Prime Machine These documents include; internal procedures, NCR Reports, Customer Purchase orders, Customer drawings, Customer Data sets and job files. All internal documents will be maintained as electronic files. All printed copies of internal documents are considered reference only and the revision status must be verified prior to use. References: PMP-002 Control of Records PMP-003 Process Control QForm- 205 Master Document Log PMP-007 Control of Non-conforming Materials E-Doc Global Solutions job log 1.0 Internal document Identification 
Internally created documents will be named with the following prefixes: PMP-0xx Prime Machine Procedure PMF-1xx Prime Machine Process Flow Qform-2xx-5xx Quality Management System Form PPC-5xx Prime Machine Procedure Control (Formerly PCP) As new documents are created they will be assigned the next sequential number in the series for each document type: PMP-008, PMP-009… The document will be logged onto Q-form-205 with the initial revision letter to be “A”, or “NC” for initial releases. 2.0 Control of Internal Documents Each procedure designated as PMP-0xx shall have a header that defines current revision of the document and contains the document title. This header also contains the revision log for subsequent changes. As a PMP document is revised, the reason for the revision shall be entered into the appropriate space and approval of the changes shall be indicated by the initials in the appropriate space. As Process flows, PMF-1yy, and Qform-2zz Documents are revised, the revision letter in the header shall be updated to the next sequential letter. Each time an internal document is changed the following activities will be performed: ü Qform-205 will be updated to the next letter.ü Work in progress will be reviewed for impacts.ü Hard copies will be revised.ü Staff will be trained on the changes.3.0 Control of Customer Purchase Orders 
As a customer P.O. is received it is entered in to the Global Solutions Shop Control software. The customer’s P.O. revision number is entered as appropriate. A job file number will be created at this time. A hard copy of the customer P.O. is filed with the job file. 3.1 Revisions to Customer P.O. As revisions are made to the customer P.O., the revision status is updated on the Global Solutions Shop Control software. A review of the changes are made to determine if the Work Order must be revised and if WIP is affected. If WIP is affected the Traveler will be revised in accordance with PMP-003 Process Control and WIP will be dispositioned in accordance with PMP-007 control of non conforming materials. The revised P.O. hard copy will be filed in the appropriate Job File. If the P.O. revisions adds cost to the WIP or future orders, a letter will be sent to the customer identifying the increased scope and cost as a result of the P.O. change. This letter will be kept in the job file. 4.0 Control of Customer Drawings This section defines control of customer drawings and datasets. 4.1 New Drawings and Datasets As customer drawings and or data sets are received they will be reviewed by PMI personnel for content and applicability. If the drawings/data sets are approved for use they will be entered into the Global Solutions Shop Control system. The current revisions approved for use are only those noted within the Global Solutions data base. The revision of the drawing/data set will be noted as appropriate and in the case of data sets without revisions noted the date of receipt shall be considered the revision level. In the event the paper drawing and dataset disagree, the customer will be notified and request made to properly identify the true product definition. The hard copy drawing will be maintained in the job folder with all pertinent data relating to the work package. The electronic data sets shall be maintained in a data library server. 4.2 Revised Drawings As revised drawings are received from the customer, the Global Solutions Shop Control system will be revised to reflect the changes. The old revisions will identified as obsolete on the actual copy of the drawing, but will remain in the job file in accordance with PMP-002 Control of Records. When the new drawings are received, all work in progress shall be reviewed for any impacts, including any proposals in progress, to determine any actions to be taken. If WIP is affected the shop router will be revised in accordance with PMP-003 Process Control and any non conforming WIP will be dispositioned in accordance with PMP-007 Control of NCR. If submitted Proposals are affected, a revised proposal and /or a letter for cost increases due to scope change, will be submitted to the customer. If the drawing revisions adds cost to the WIP or future orders, a letter will be sent to the customer identifying the increases scope and cost as a result of the drawing change. 5.0 Control of External Documents External documents such as ASTMs, Mil Specs, ISO documents and other recognized standards will not be maintained in house at Prime Machine. These documents that reside in house will be considered reference only within the document control system and will not be maintained. As the need arises to use these documents the current revisions shall be verified as the most current before use. If the copy in house is out of date current copies will be retrieved from controlled sources. 6.0 Record Retention:
There will be separate files that will be used to manage the control of the documents referenced herein. Procedure PMP-002 Control of Records will provide additional information on the record retentions policy. Two hard copy files will exist; one for all job related data; completed job folders and one for all Quality Management system related data.
--- End PMI PMP-001 --- Copyright 1997-2009 Prime Machine, Inc.
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